Tag Archives: communications

Announcing the Blog Team for the Communications Network Annual Conference

I’m thrilled to announce the Communications Network/Philanthropy411 Blog Team for the Communications Network Fall 2013 Annual Conference!  We’ll be blogging from New Orleans starting with the pre-conference sessions on Wednesday, October 2nd.  Follow along with the conference hashtag:  #comnetwork13 and follow @Com_Network and @Philanthropy411 for tweets about the conference and blog posts.

Here is your  Communications Network/Philanthropy411 Blog Team:

adcock1 Cynthia Dodd Adcock
Vice President, Communications and Marketing
Independent Sector
Albert William Albert
Chief Program Officer
The National Campaign to Prevent Teen and Unplanned Pregnancy
 Banse1 Liz Banse
Vice President
Resource Media
 Brady Dan Brady
Communications Manager
Forum of Regional Associations of Grantmakers
 Cino1 Jorge Cino
Creative Writer & Nonprofit Communications Specialist
 Kate_emanuel1 Kate Emanuel
Senior Vice President, Nonprofit and Government Relations
Ad Council
 Grier1 Maryland M. Grier
Senior Communications Officer
Connecticut Health Foundation
 Held1 Lucas Held
Director of Communications
The Wallace Foundation
 Environmental portraits of the Skillman Foundation's staff at 100 Talon Centre Drive Detroit, MI 48207. Krista Jahnke
Communications Officer
The Skillman Foundation
@kristajahnke; @skillmanfound
 Erin_Kelly1 Erin M. Kelly, MA
Social Media Manager
The Robert Wood Johnson Foundation
Nicole Lampe Nicole Lampe
Head of Digital Team
Resource Media
 Rick_Landesberg1 Rick Landesberg
Landesberg Design
 LoriMcClung1 Lori McClung
Advocacy & Communication Solutions
 Bud_Meyer1 Bud Meyer
Mother Fracker
 Eliz_Miller1 Elizabeth R. Miller
Communications Associate
Knight Foundation
 Kris 1 jpg Kris Putnam-Walkerly
Putnam Community Investment Consulting
 Remaley_Michael Hamill Michael Hamill Remaley
Vice President of Communications & Public Policy
Philanthropy New York
@mahremaley; @PhilanthropyNY; @ppcnyc
 Paul VanDeCarrCrop Paul VanDeCarr
Managing Director and co-founder
Working Narratives
 Liz Wainger1 Liz Wainger
The Wainger Group
 Weir1 Avalee Weir
Communications Manager
The Ian Potter Foundation
@AvWeir; @IanPotterFdn
 Norris_West1 Norris West
Director, Strategic Communications
The Annie E. Casey Foundation
 Akilah Williams2 Akilah Williams
Communications Officer
Crown Family Philanthropies
Chris Wolz2 Chris Wolz
Forum One Communications
 bill_wright2 Bill Wright
Vice President, Outreach and Advocacy
America’s Promise Alliance
@americaspromise; @APA_wright

15 Tips for Effective Communications Planning

I’ve helped dozens of foundations to develop and launch new grantmaking initiatives. One of the lessons I’ve learned is the importance of communications planning – early and often. As one colleague advised me, “Communications begins the moment you open your mouth and start talking about the idea of your initiative.”  Yet communications planning often gets overlooked.

To help one of our clients prepare for communications planning for a new initiative, I conducted brief research to identify recommended components of a communications plan, and approaches to communications planning. I wanted to share some of the key findings with you, in hopes that it helps you with communications planning for your philanthropic initiatives and programs.

A Strategic Communications Plan Should Have Internal And External Components

An internal communications plan is for everyone who has ever been involved in the planning of your initiative. This includes people such as all of your foundation staff and board members who have been involved conceptualizing and developing the initiative, planning team members, advisory council members, the community members who have ever participated in planning meetings, and other involved stakeholders.  Internal communications strategies for those most closely involved in current planning efforts, such as an e-newsletter to keep all the planning team members appraised of what each other is doing, will be very different from strategies to connect with broader stakeholders who don’t yet know about your efforts, such as policymakers, media, and community members.

The external communications plan is for anyone who hasn’t been involved, but who needs to be.  This might be the people who will benefit from your initiative, business, schools, policymakers, other funders who have not yet committed funds, community providers who have not yet been involved, the media, etc.  It also includes those who might be opposed to your efforts.

13 Components of a Communications Plan

A strategic communications plan should include the following:

1. Measurable goals and strategies – The communications plan should include clear and measurable goals and strategies. These goals should be as specific as possible. Avoid generic goals such as “raise awareness”, and make sure communications goals are realistic and can be accomplished with the human and financial resources available.

2. Target audiences

  • You will want to have agreement about who are the key internal and external audiences, what they key messages are for each audience, and what you want each audience to do as a result of hearing those messages.
  • Be as specific as possible about what you want to accomplish with each audience, and how communications can help. For example, communications with state policymakers will differ if you are trying to create policy change, or if you are trying to get a new line item in the state budget.
  • Think about audiences in two groups: those who will support your effort, and those who will be against it. Be sure to have strategies that address those who will be barriers to success (e.g., to see if you can turn some of them into supporters, or “frame the debate” to prevent their negative messages from taking hold)
  • Delineate the different sectors of audience (public, private, nonprofit, etc) as well as the different levels (local, regional, state)
  • News media is both an audience and a vehicle, so you should be clear on the role of media for each.
  • The “general public” is not a target audience.  You need to be more specific.

3. Identification of the message “frame” – The plan should describe how the initiative should be framed (e.g., “education will lead neighborhood residents to economic opportunity”). It should also identify what people’s current frame is (e.g., “schools in this neighborhood are horrible and students are getting a terrible education”), how you can communicate with them within their current frame, and how you will move them to the new frame.

4. Key messages and persuasive strategies – As mentioned above, while there might be one overarching message, different audiences will need different key messages. You will also want to identify the readiness of each audience to hear and act upon these messages, their core concerns so that you can ensure your messages are meaningful to them, and the messenger to share your message.  Additionally, there are different types of persuasion, and the plan should address how each persuasive strategy will be used to gain support. For example, rational persuasion uses technical data and logical arguments, while emotional persuasion uses values and emotion, such as photographs of happy children, to convey messages.

5. Opportunities and barriers for reaching key audiences – The plan should identify different strategies for and opportunities to reach key audiences with your messages. It should also identify barriers and how those barriers can be overcome.

6. Communications activitiesFor each goal and strategy, there will be a series of communications activities, or tactics, identified. Each activity/tactic should have a clear timeline, communications vehicles, people assigned to them, and a budget.

7. Communications vehiclesWithin each goal, strategy and tactic there will be different communications vehicles to use to carry your message to your audience.  This includes face-to-face meetings, telephone calls, e-newsletters, blogs, grassroots mobilization, policy reports, op-eds, community meetings, etc.

8. Crisis communicationsThe communications plan should include how to manage and communicate about any crises that might arise.

9. Implementation planThe communications plan should be accompanied by an implementation plan. This should be a very clear road map that lays out specific timelines, deadlines, activities, who is responsible, etc.

10. Monitoring and evaluationYou will want to track and measure success, so each communication goal and strategy should be measurable and evaluated. That way you can also make adjustments if certain strategies and tactics aren’t working.

11. Timing considerationsA realistic time horizon for a strategic communications plan is three years.  However, the communications plan should include immediate-, short-, and long-term goals and strategies. The implementation plan should help in determining how to prioritize and roll out the different communication components, strategies and tactics. Since your initiative will have immediate communications needs, you should identify what needs to happen immediately and what are some “low-hanging fruit” tactics that could be implemented to meet those needs, even before a full communications plan is developed. Some ideas include:

  • Initial materials
    • Fact sheet – This would be a simple document outlining the aim of your initiative, the timeframe, and who is involved.
    • PowerPoint deck that describes your initiative and conveys key messages. This can be used for both larger presentations, and also to “talk through” the initiative during one-on-one meetings. There might be slightly different versions of this for different audiences.
    • Talking points to ensure internal stakeholder leaders are conveying the same, clear messages.
  • E-newsletters or email updates to key stakeholders (brief)
  • Conducting a series of individual meetings with key stakeholders who have not yet been engaged to inform them about and begin to involve them in your initiative.
  • Identifying “ambassadors” who can help tell the story about your imitative. This can be helpful when many one-on-one meetings or group presentations are needed (so one person is not burdened with conducting them all).

12. Staffing – If a foundation has internal communications staff, it is very helpful for them to begin participating early in planning conversations. This enables them to understand the initiative so that they know how to communicate about it, and also ensures that planning happens with a communications lens. You might need to retain a communications consultant.  It will be helpful to have one person/firm responsible for creating a communications plan, and that this could be in-house staff or a consultant.  Whoever creates the plan should be someone with experience conducting strategic communications planning, preferably with complex, community-based initiatives.

One communications consultant is unlikely be have the skills, experience and capacity to meet all of your communications needs. The foundation could hire a consultant to develop the plan, and that consultant will likely be able to implement some parts of the plan but not all of them. That consultant should be able to help the foundation identify other vendors to help with specific pieces, such as media relations, advertising, community outreach, etc. That consultant could even serve as a coordinator/implementation manager of all the communications-related work.  Someone needs to be identified to manage the implementation of  the communications plan. You can find communications consultants who specialize in philanthropy and nonprofits through the National Network of Consultants to Grantmakers and the Communications Network.

13. BudgetThere should be a detailed communications budget developed as part of the plan. This way, choices can be made regarding where to focus limited resources.  Like anything, communications can get very expensive, and the plan needs to match the resources available.

If you found this blog post useful, please subscribe. On Twitter? Follow me @Philanthropy411.

Posted by Kris Putnam-Walkerly © Kris Putnam-Walkerly and Philanthropy411, 2010.

Latest Ideas About Philanthropy Communication

Philanthropy411 recently covered the Communications Network 2010 Fall Conference with the help of a blog team. Altogether there were 41 conference attendees who tweeted, blogged and conducted on the spot video interviews about the latest developments and challenges in effective foundation communications. Below is a list of all blog posts published for this event, and you can check out highlights from the video interviews here. A great is example is this video of Daniel Silverman, Director of Communications at one of our favorite clients, The James Irvine Foundation, discussing what he learned about “crowdsourcing” at the conference.

1.  Announcing the Communications Network Conference Blog Team!
By Kris Putnam-Walkerly, President of Putnam Community Investment Consulting; Twitter: @philanthropy411

2. Translating the Philanthropy and Social Capital Market Sectors – a ComNet010 and SOCAP10 Cross-post
By Adin Miller, owner of Adin Miller Consulting.  Twitter:   @adincmiller

3.  Flying into a Paradox
By Lucas Held, Director of Communications at the Wallace Foundation;  Twitter:  @WallaceFdn

4. I Got out of Bed for This: Leaving Home for LA
By Sylvia Burgos Toftness,Communications Lead at the Northwest Area Foundation;  Twitter:  @NWAFound

5.  The Comm Network’s Gone Hollywood, Should Foundations?
By Adam Coyne, Vice President, Director of Public Affairs at Mathematica Policy Research;  Twitter:  @adamcoyne

6.  The Search for Wisdom
By Larry Blumenthal, Web and Social Media Strategist at Open Road Advisors; Twitter: @lblumenthal

7.  Can Surowiecki Help Us Make Wiser Grantmaking Decisions?
By Daniel Silverman, Director of Communications, The James Irvine Foundation; Twitter: @IrvineFdn

8.  Can Philanthropy Truly Embrace the Wisdom of Crowds?
By Adin Miller, owner of Adin Miller Consulting;  Twitter:   @adincmiller

9.  Tell Me a Story
By Lucas Held, Director of Communications at the Wallace Foundation; Twitter:  @WallaceFdn

10. How Do We Know What We Know – and Do We?
By Sylvia Burgos Toftness,Communications Lead at the Northwest Area Foundation;  Twitter:  @NWAFound

11. Parting Shots
By Daniel Silverman, Director of Communications, The James Irvine Foundation; Twitter: @IrvineFdn

12. Upsetting the Foundation Apple Cart
By Larry Blumenthal, Web and Social Media Strategist at Open Road Advisors; Twitter: @lblumenthal

13.  Reconnecting with my Relaxed Self
By Cindy Schulz, Director of Public Affairs and Strategy at The Cleveland Foundation.

14. We’ll Always be Beginners
By Lucas Held, Director of Communications at the Wallace Foundation; Twitter:  @WallaceFdn

15. From the Social Media Toolbag: ComNet010 on Twitter
By Adin Miller, owner of Adin Miller Consulting;  Twitter:   @adincmiller

16. Meetings Making you Dumber? Try This… By Stefan Lanfer, Associate for Strategy & Knowledge at The Barr Foundation;  Twitter:  @stefanlanfer

17. Disruptive Philanthropy – How Can Foundation Communicators Help Spur “Adjacent Possibilities”?
By Allyson Burns, Director of Communications at The Case Foundation;  Twitter:  @allieb37

18. A Year for “Firsts”
By Rebecca Arno, VP, Communications at The Denver Foundation;  Twitter:  @tdfcommunity

19. First Impressions
By Dan Brady, Communications Manager at the Forum of Regional Associations of Grantmakers;  Twitter:  @givingforum

20. Wisdom of Crowds – Succeeding in Practice?
By Chris Wolz, President and CEO of ForumOne;  Twitter:  @cwolz

21. Stories and Change
By Joan Mazzolini, Communications Officer at the Sisters of Charity Foundation of Cleveland.

22.  Applied Crowdsourcing
By Dan Brady, Communications Manager at the Forum of Regional Associations of Grantmakers;  Twitter:  @givingforum

If you found this blog post useful, please subscribe. On Twitter? Follow me @Philanthropy411.

Posted by Kris Putnam-Walkerly © Kris Putnam-Walkerly and Philanthropy411, 2010.